Annual General Meeting 2021

At the 2019 AGM, the BSE Trustees and Council committed to carrying out a comprehensive governance review to ensure that the Society is acting in line with up to date Charity Commission guidance and company law.

As a result of that review, we are now proposing updated Articles of Association. These will bring the BSE in line with current legislation, confirming that we are complying with Charity and Company law, and ensure that the Society can continue to act in the best interests of its members and the public.

Members are asked to consider and vote on the special resolution outlined in the AGM Notice below. The proposed Articles of Association to be considered can be found on this page for your convenience, along with explanatory notes on the changes. If you have any comments or queries, do not hesitate to contact us on [email protected].

Proposed Articles of Association

Explanatory note on proposed articles

Register to attend virtually

Please note that you must be logged in as a member to register for this meeting.

Submit a question

Please note that all questions must be submitted by 6.00 pm on Sunday 17 October 2021.

Letter from the Honorary Secretary

We hope you are keeping safe and well as we enter yet another period of uncertainty and challenge. BSE members have provided outstanding services over the past 18 months and continue to do so under immense pressure. We thank you for your continued commitment and representation of excellence in echo services.

In light of the continuing pandemic, ongoing uncertainty and the possibility of further covid measures to protect lives and the NHS in the Autumn, the Trustees feel it is important to hold the 2021 AGM in a responsible way.  We have taken advice and propose to hold a socially distant small physical AGM with at least 10 members present to satisfy quorum requirements and all other members will be able to view the AGM virtually through a link provided upon registration. In order to make sure that those viewing the AGM virtually can vote on the resolutions proposed at the AGM it will be necessary for members to complete and submit the proxy form in advance of the meeting, appointing the chair of the meeting as their proxy and directing the chair how to vote. It is important that we point out that those viewing the AGM virtually won’t officially be present at the AGM and won’t be counted in the quorum. However, your vote will count if you submit the proxy form in the way specified above. The proxy form is available at the end of this email.

Members who opt to attend virtually will be able to raise questions in advance of the meeting; these will be answered during the meeting.

As members you have a right to attend the AGM and members will be able to attend in person should you wish to do so, however pre-registration will be required to ensure we can put in place all appropriate safety measures.  We would strongly advise members do not put themselves at further risk by travelling when unnecessary.

We very much look forward to the days when we can get back together properly, however, whilst the pandemic is ongoing, we believe this is the most responsible way to conduct the Society’s AGM and protect its members.

Further details regarding pre-registration for the virtual meeting are available below. In the meantime, if you have any comments or questions, please do not hesitate to contact us at [email protected].

Yours sincerely

Ms Jude Skipper
Honorary Secretary, British Society of Echocardiography

Proxy voting slip

Please copy the text below, personalise it and send to [email protected] to secure your proxy vote by 6.00 pm on Sunday 17 October 2021.


I, [Company Member's name and address], being a Company Member of the above-named company hereby appoint: the Chair as my proxy to vote on my behalf at the annual general meeting of the Company to be held on the 19th day of October 2021 and at any adjournment thereof. This form is to be used in respect of the resolutions mentioned below as follows:

Resolution 1 *for *against
*delete as appropriate

Resolution 2 *for *against
*delete as appropriate

Special Resolution *for *against
*delete as appropriate

Signed [] this [] day of [..month year..]

Notice of Annual General Meeting

Tuesday 19 October 2021, 6.00 pm  - 7.30 pm

Notice is hereby given that this year’s Annual General Meeting of the British Society of Echocardiography (the “Company”) will be held at the Royal Society of Medicine, London and virtually on Tuesday 19th October 2021 to transact the business set out below.

1 Accounts

To receive the draft accounts of the Company for the financial year ended 31 March 2021 together with the report of the directors. 

2 Other business

To transact any other business appropriate to be considered at an Annual General Meeting, including:

  1. Apologies for absence;
  2. To receive and approve the minutes of the 2020 Annual General Meeting;
  3. Notification of deaths;
  4. Honorary Secretary’s Report, including the election of new Council members and membership summary;
  5. Honorary Treasurer’s Report;
  6. Appointment of the Company’s bankers and independent financial examiner;


That the Company re-appoints NatWest, Bank of Scotland and Chase de Vere as the Company's bankers.


That the Company re-appoints Caroline Sharpe as the Company's independent financial examiner.

  1. Members are asked to consider and vote on the following special resolution. The draft Articles of Association to be considered and if thought appropriate adopted are set out on this page;


That the Articles of Association in the form attached to this resolution are adopted as the new Articles of Association of the Company in substitution for, and to the exclusion of, the existing Articles of Association.

  1. Company activities, including answers to questions raised in advance on the published reports from the following committees;
    1. Accreditation report
    2. Communication report
    3. Clinical Standards report
    4. Education report
  2. President’s address; and
  3. any other business, including matters arising from the 2020 Annual General Meeting minutes and not dealt with elsewhere or any matters raised by members and not covered elsewhere in the Agenda.

To ensure an accurate reply, any questions to be raised during the meeting, including questions to the published reports, must be notified to [email protected] at least 48 hours prior to the Annual General Meeting.

By order of the board

Dr Claire Colebourn
President, British Society of Echocardiography
Unit 204, The Print Rooms, 164-180 Union Street, London, SE1 0LH

Note to the Notice of Annual General Meeting of the Company

A member may appoint a proxy to vote at the Annual General Meeting on their behalf. Please see the details on the left hand side.

2020 Annual General Meeting minutes